Organizing Student Paperwork

Ugh. Paperwork. Enough said. Am I right?

You know what I am over. Those massive student files that look like they come from costco. Especially for my older students who have been in the system for a while – their files are freaken big. Now I don’t know about you – but I don’t need to have frequent access to my student’s IEP from their pre-k years. I tuck away all of these ginormous loads in a file drawer.

Paperwork - The Autism Helper

I do need frequent access to other paperwork though. So have a “current” student file for each student as well. I store these files in this file holder.

Paperwork - The Autism Helper

I have one file for each student.

Paperwork - The Autism Helper

 

It’s great to have an accessible place to store student documents and paperwork. Did you see that word I bolded? – accessible. If your organizational system is not easy and accessible – you won’t use it. Simple as that. If I had to dig into one of those 8 inch file monstrosities each time I had a student doctor note – you better believe my desk would become it’s permanent storage place. And then before you know it you have a massive cleaning project on your hands. Stay ahead of the game – make it easy so you will use it regularly.

In each file I store:

Assessment Information {like the ABLLS scoring sheet}

Paperwork - The Autism Helper

Most Current IEP 
Paperwork - The Autism Helper

Recent doctor’s notes

Paperwork - The Autism Helper

Past year’s IEP goal data sheets {you may want to reference these more than you think}

Paperwork - The Autism Helper

Past years’ IEP goal sheets {like I said – you won’t need the whole previous IEPs but you will want to see the previous goals}

Paperwork - The Autism Helper

State or District Assessment Forms

Paperwork - The Autism Helper

… and pretty much anything that is important and recent. This system has worked really well for me. I never have a pile of paperwork on my desk and this whole filing box takes up a very small amount of space:

Paperwork - The Autism Helper

I also keep a copy of student IEP goals and minutes in my Teacher Binder:

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Check out these other posts for organization ideas:
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6 Comments

  1. I love this post – I’ve been thinking about how to keep things more organized recently. I’m wondering, though – what’s your stance on keeping student work? I’m a bit of a hoarder and I seem to feel like I need to keep a ton of their work throughout the year, but I don’t know how helpful it really is to keep it from year to year. Do you hang on to student work each year, or do you get rid of it/send it home?

    Reply
  2. Ugh that is a toughie for me too! I try to keep a few awesome work samples every month and at the end of the year store those in the big file with all of the other work samples. However – sometimes I forget for a month or two…

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  3. Paper work is my biggest and most dreaded nightmare !
    I just want to teach 🙂
    But….. I know how important it is and to be accurate .
    More organizing post please !

    Reply
  4. I totally feel ya! Yes – I will do more! 🙂

    Reply
  5. Love this idea! Where did you get the container to file all the work? It looks like it is tiered, which is awesome. And yes, more organizing posts please 🙂

    Reply
  6. I think I got it at Staples but it was a really long time ago. I would check office depot/max or staples!

    Reply

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